Part time Office Assistant
Houston, TX
Part Time
Student (College)
Summary:
The Office Assistant will execute a variety of administrative functions in a fast-paced environment, supporting the local office. Will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient and effective operation of the office environment.
*This role is part time, up to 20 hours per week.
Responsibilities:
- Screening, greeting and directing guests, includes registering visitors on Eden (visitor + desk management platform),
- Answer and transfer phone calls, providing information about the organization to interested parties
- Collect and input departmental data, prepare and distribute reports, process paperwork and maintain physical or computer files
- Arrange for facilities maintenance, as needed
- Oversee and enforce administrative and operating policies and processes, interpreting for other team members and resolving administrative issues and inquiries
- Collect and distribute mail and packages
- Assist teams with planning and executing logistics for meetings, conferences and engagement events. Includes meeting or event organization, planning, catering arrangements and agenda preparation
- Maintain office supply inventory. Includes researching, sourcing and purchasing office supplies, furniture, and drink & snack products
- Coordinate repair and maintenance of office equipment, managing various vendors
- Run errands, as needed
- Assist with ad-hoc tasks around document preparation, light analysis on data and / or small projects
- Maintain professionalism and confidentiality at all times
- Work collaboratively and provide ‘white glove’ service to internal customers
What we are looking for:
- Driven, self-directed and takes initiative
- Ability to work independently without supervision
- Ability to organize information effectively while keeping a keen attention to details
- Strong communication skills, both verbal and written
- Ability to establish and maintain good working relationships with team members, guests of the office, external vendors and building management
- Ability to function in a high-paced and stressful environment
- Proficient knowledge of Outlook calendaring, Excel, Word and PowerPoint
Compensation range: $13.50-15.50 per hour
Apply for this position
Required*